AI for audit firms: it prepares the file, the auditor decides.
Syntexia builds an AI layer that works inside an audit firm’s own procedure, from client acceptance to the signed conclusion. It prepares each step from the documents already in the file. The auditor reviews, decides and signs.
In production in Portugal.
Where the hours go
- Acceptance and anti-money laundering checks, redone for every entity, every year.
- Working papers filled in by hand from documents that are already in the file.
- The right paragraph of a standard or a procedure, searched for in long PDFs.
- The evidence trail rebuilt at the end of the engagement, when it should have been kept as the work went along.
It follows the firm’s own procedure
The four phases of an audit engagement, as the firm runs them. Fieldwork does not open until acceptance is concluded.
- 01 Aceitação Acceptance Beneficial owners, sanctions, politically exposed persons.
- 02 Planeamento Planning Scope, materiality, the team and the calendar.
- 03 Execução Fieldwork Working papers, balances, timesheets.
- 04 Conclusão Conclusion Dated, signed, and kept as evidence.
Fieldwork stays locked until acceptance and the anti-money laundering check are concluded, entity by entity. Every conclusion carries the date it was reached.
What the AI does, and what stays with the auditor
The AI prepares
- Pre-fills the working papers from the documents in the file.
- Runs the acceptance and anti-money laundering questionnaires, and flags what is missing, politically exposed persons included.
- Classifies the entity against the size thresholds of Portuguese Decree-Law 98/2015.
- Checks independence and applies the firm’s own approval rules.
- Finds the passage in the firm’s standards and procedures, and shows where it comes from.
- Dates every conclusion, so the evidence keeps its chronology.
The auditor decides
- Validates every pre-filled field before it counts.
- Decides whether to accept or continue with a client.
- Signs the conclusion.
- Keeps the file in the firm’s audit software. Nothing is written back to it.
On top of CaseWare, read-only
It works on CaseWare Working Papers and CaseWare Cloud, which the firm already uses. It only reads: there is no write-back to CaseWare. The AI pre-fills, the auditor validates.
CaseWare is a registered trademark of CaseWare International Inc. Syntexia is not affiliated with CaseWare.
Built for each firm
Every firm runs its audits its own way. So each firm gets its own platform, with its own procedures, templates and approval rules.
We reuse the architecture from one firm to the next, never the data. Client files never train a model.
The interface is in European Portuguese, and the work follows the rules Portuguese firms apply: size thresholds, anti-money laundering, independence.
How it starts
- 01We map the firm’s procedure, the software it uses and the files it keeps.
- 02We build on the firm’s own rules and templates.
- 03We run the layer on live engagements, alongside the team.
- 04It becomes part of the firm’s routine.
Questions from audit firms
Does the AI decide or sign anything?
No. It prepares each step and flags what is missing. The auditor validates every field, decides on acceptance and signs the conclusion.
Does it write into CaseWare?
No. It reads from CaseWare Working Papers and CaseWare Cloud and never writes back. The file stays in the firm’s audit software.
Are client files used to train a model?
No. Each firm has its own platform. Its data stays there, is never shared with another firm and never trains a model.
Which parts of an engagement does it cover?
Acceptance and continuance, anti-money laundering checks included, then planning, fieldwork and conclusion. Fieldwork stays locked until acceptance is concluded for the entity.
Does it work in Portuguese?
Yes. The interface is in European Portuguese and the checks follow Portuguese rules, such as the size thresholds of Decree-Law 98/2015.
Does the firm need to change its audit software?
No. The layer works on the software the firm already uses.
How does a project start?
With a conversation about the firm’s procedure and the files it keeps. Then we build on its own rules and templates, and run the layer on live engagements with the team.
Is Syntexia affiliated with CaseWare?
No. CaseWare is a registered trademark of CaseWare International Inc. Syntexia is not affiliated with CaseWare.